Prior Authorization and Scheduling Representative

Company: Trinity Employment Specialists
Location: Tulsa
Posted on: February 16, 2026

Job Description:

Job Description Job Description Prior Authorization and Scheduling Representative (onsite position, not remote) Location: Tulsa, OK Schedule: Monday - Friday, 8:00 AM - 5:00 PM Compensation: Based on Experience ($17.00 - $19 per hour) Position Overview: We are seeking a detail-oriented and motivated Prior Authorization and Scheduling Representative to join our team in Tulsa, OK. This role is essential in coordinating patient services by managing prior authorizations and scheduling specialized studies. The ideal candidate will have strong analytical skills, attention to detail, and a solid understanding of healthcare authorizations, pre-certification, and scheduling processes. Key Responsibilities: Obtain Prior Authorizations: Secure necessary authorizations for special studies from various insurance carriers using carrier-specific tools and systems. Maintain Pre-Certification Knowledge: Keep current with each payer's pre-certification requirements, leveraging payer-specific websites and resources. Clinical Data Analysis: Evaluate and interpret clinical data in relation to authorization requests, cross-referencing medical terms, diagnoses, and CPT codes to ensure compliance with insurance requirements. Eligibility & Benefits Verification: Confirm eligibility and benefits for each special study request, ensuring accurate and compliant processing. Scheduling Coordination: Arrange appointments for authorized special studies, coordinating with patients and clinical teams to ensure optimal scheduling and resource utilization. Documentation: Accurately enter and maintain detailed notes in the practice management system regarding referrals, authorizations, special studies, and scheduling. Qualifications: Familiarity with medical terminology, CPT codes, healthcare authorization, and scheduling processes Strong analytical, organizational, and data management skills Proficiency in using payer-specific websites, tools, and scheduling software TRINITY EMPLOYMENT SPECIALISTS IS AN EQUAL OPPORTUNITY EMPLOYER See the great things people are saying by checking out our Google reviews, along with our Facebook, LinkedIn, Instagram, X/Twitter.Please visit theCareer Centeron our website for some helpful resources to help in your job search, to build a resume, for interview tips and many job opportunities! * Compose letters or electronic correspondence in reply to requests for merchandise, damage claims, credit and other information, delinquent accounts, incorrect billings, or unsatisfactory services. Duties may include gathering data to formulate reply and preparing correspondence. * Maintain files and control records to show correspondence activities. * Compose letters in reply to correspondence concerning such items as requests for merchandise, damage claims, credit information requests, delinquent accounts, incorrect billing, or unsatisfactory service. * Read incoming correspondence to ascertain nature of writers' concerns and to determine disposition of correspondence. * Prepare documents and correspondence, such as damage claims, credit and billing inquiries, invoices, and service complaints. * Gather records pertinent to specific problems, review them for completeness and accuracy, and attach records to correspondence as necessary.

Keywords: Trinity Employment Specialists, Midwest City , Prior Authorization and Scheduling Representative, Administration, Clerical , Tulsa, Oklahoma