Admissions Specialist

Company: Oklahoma State University
Location: Oklahoma City
Posted on: May 1, 2025

Job Description:

Job Summary:
The Admission Specialist is responsible for the student applicant decision. Evaluates each potential student's application documentation, including testing, prior work transcript, residency, and proficiency in English, Writing and Math to determine eligibility for admissions to OSU-OKC in accordance with established state and university policy. Provides front-line relationship management and an accurate representation of the applicant with the supervisor and supporting departments. Manages and documents the ongoing relationship between the university and applicant in the customer relation management system and corresponding system of record. Using all information provided, the individual is responsible for making the final decision on admissions and placement to college level and clearly and promptly communicating to the potential student. Essential Job Functions:

• Ensure institutional compliance with university and OSRHE policies in the presentation, evaluation, and acceptance of each student.
• Process applications for admission within operational systems following strict data standards guidelines.
• Maintain a current understanding of federal, state, and institutional policies, procedures, and processes, and professionally communicate these to faculty, students, and staff.
• Review, assess and document transcripts, understanding and applying curriculum review, and determining course equivalencies.
• Review and document standardized acceptance tests, test scores and/or prior learning to determine program acceptance, if applicable, and placement, and evaluate and calculate prior learning and proficiency in English, Writing and Math for both secondary and post-secondary applicants.
• Evaluate and verify support documents for the determination of international and in-state/out-of-state residency.
• Serve as liaison between the applicant and supporting departments to ensure accurate representation of the applicant in the admission decision.
• Ensure all applicants are communicated with accurately, timely, and regularly so they have confidence in the application process and admission decision.
• Serves as a Designated School Official (DSO) for International student admission. Under the direction of the Primary Designated School Official (PDSO), works within the SEVIS system to issue initial I-20's, monitor academic progress, and maintain student records in compliance with Department of Homeland Security guidelines.
• Document all work in the customer relation management system's university system of record and document image all information to create the student electronic file. Follow the document verification and destruction schedule in compliance with state historical record management policies.
• Retain accurate student records and maintain student confidentiality by observing policies related to student privacy (FERPA).
• Assist in campus-wide retention efforts as applicable to this position.
• Participate in departmental documentation and process improvement efforts.
• Complete all mandatory training and participate in a minimum of two professional development opportunities each year.
• Perform other duties as assigned.The duties listed in this job description are intended onlyas illustrations of the various types of work that may be performed. Theomission of specific statements of duties does not exclude them from theposition if the work is similar, related, or a logical assignment to theposition.
  

Keywords: Oklahoma State University, Midwest City , Admissions Specialist, Other , Oklahoma City, Oklahoma